Integrate Purchase, QC, Refund, and Shipping Data for Full-Cycle Control
The Challenge of Fragmented Data
In modern e-commerce and global sourcing, data is often trapped in silos. Purchase details live in invoices, Quality Control (QC) reports
The VigorBuy Spreadsheet System
System Architecture: The Four Core Modules
This system is built on interconnected modules within a single spreadsheet (using Google Sheets or Excel), creating a powerful relational database.
1. Master Order Log
Function:
2. Quality Control (QC) Tracker
Function:
3. Shipping & Logistics Dashboard
Function:
4. Ultimate Cost Analysis & Profitability Sheet
Function:
This sheet automatically aggregates from all modules:
Cost Component
Source Module
Product Cost
Master Order Log
QC Refunds / Rework Charges
QC Tracker
Freight & Duties
Shipping Dashboard
Final Landed Cost Per Unit
Calculation: (Total Cost) / (Good Quantity)
Automation & Implementation Tips
Leverage built-in spreadsheet functions to create a living system:
- Data Validation:
- Key Functions:
=VLOOKUP()=XLOOKUP(): Pull data from one sheet to another based on Order ID.=SUMIF()=COUNTIF(): Summarize costs or count defects per order.=IF(): Create conditional status flags (e.g., flag orders where "Final Cost" exceeds a threshold).
- Visualization:
- Collaboration:
- Key Functions:
Conclusion: From Data to Strategic Insight
The VigorBuy Spreadsheet System
Start building your integrated tracking system today. Begin with the Master Order Log and gradually add modules. This scalable, cost-effective solution puts you in complete control of your supply chain's financial and operational health.